> ## Documentation index > Fetch the complete documentation index at: https://docs.prescientai.com/llms.txt > Use this file to discover all available pages before exploring further. Add `.md` to any page URL to get that page as Markdown. # Roles and members > Reference for permissions by role, member statuses, table columns, the actions menu, the error messages, and the rules that protect the last Admin. This page lists the two roles of a workspace, **Admin** and **Viewer**, what each role can do in **Settings**, and the values of the **Members** tab. ## Roles | Role | What the role is for | | ---------- | ------------------------------------------------------------------------------------------------------------------------------------- | | **Admin** | Can do everything that a Viewer can do, and manages the workspace: the display currency, the members, the API keys, and the billing. | | **Viewer** | Can use the product areas of the workspace and can see the **Workspace** tab and the **Members** tab without controls to change them. | ## Actions by role The product has no text that explains the roles. This table lists what the interface shows to each role. | Action | Admin | Viewer | | ----------------------------------------------------------------- | ----- | ------ | | See the Workspace tab | Yes | Yes | | Change the display currency | Yes | No | | See the list of members | Yes | Yes | | Invite a person or send an invitation again | Yes | No | | Change the role of a person | Yes | No | | Remove a person | Yes | No | | See the API keys tab, create a key, and revoke a key | Yes | No | | See the Billing tab and open the billing portal | Yes | No | | See the banner about a subscription that is past due | Yes | No | | Get the email about an interrupted connection or a failed payment | Yes | No | The table covers **Settings** and the emails. Some product areas also keep an action for an Admin. The pages of each product area state those rules. For Data Center, see [Roles and permissions in Data Center](https://docs.prescientai.com/reference/data-center/roles-and-permissions). In Media Forecaster, an Admin can rename, delete, or retry a shared plan of a teammate. See [Manage plans](https://docs.prescientai.com/media-forecaster/manage-plans). ## Columns of the Members table | Column | What it shows | | ----------- | ------------------------------------------------------------------ | | **Name** | The name of the person. Your own row has **(you)** after the name. | | **Email** | The email of the person. | | **Role** | **Admin** or **Viewer**. | | **Status** | **Active**, **Pending**, or **Invited**. | | **Actions** | The menu of actions for the row. Only an Admin sees this column. | ## Actions menu | Menu item | What it does | | ----------------- | ------------------------------------------------------------------------------------------------------------ | | **Resend invite** | Sends the invitation again. | | **Edit role** | Opens the **Edit role** dialog. The item is not available on your own row. | | **Remove** | Opens a confirmation, then removes the person from the workspace. The item is not available on your own row. | ## Member statuses | Status | What it means | | ----------- | -------------------------------------------------------------------------------------------------------- | | **Active** | The person is a member of the workspace. The actions menu has **Edit role** and **Remove**. | | **Invited** | The product sent an invitation and the person is not yet Active. The actions menu has **Resend invite**. | | **Pending** | The person is not yet Active. The actions menu has **Resend invite**. | ## Rules for a change of members | Subject | Rule | | ------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Invitation fields | Each of the 4 fields is required: **First name**, **Last name**, **Email**, and **Role**. | | Person who has a Prescient AI account | The product adds the person to the workspace and sends the email **Your Prescient AI sign-in code**. The person does not get the invitation email. | | Access after an invitation | The product gives the person access when you send the invitation. | | Your own row | You cannot change your own role, and you cannot remove yourself. | | Last Admin | A workspace keeps 1 Admin or more. You cannot change the role of the last Admin or remove the last Admin. | | Person who has not signed in | A row that is not Active has only **Resend invite**. You can change the role or remove the person after the person is Active. | | Effect of a removal | The confirmation says that the person loses access to the workspace at the next sign-in, and that the account and the other workspaces of the person do not change. | | Single sign-on | When single sign-on manages a workspace, the **Members** tab has no controls to invite a person, change a role, or remove a person. The tab says that membership and roles come from the identity provider. | ## Table limits | Subject | Value | | -------------- | ---------------------------------------------------- | | Rows on a page | 15. | | Search | The search field finds a member by name or by email. | ## Messages | Message | What it means | | ------------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------ | | **First name is required.** | Type the first name of the person. | | **Last name is required.** | Type the last name of the person. | | **Email is required.** | Type the email of the person. | | **Enter a valid email address.** | The text in **Email** is not an email address. Correct it. | | **Select a role.** | Select **Admin** or **Viewer**. | | **This domain uses single sign-on. Access is granted through the customer's identity provider, not by invitation.** | The domain of the email uses single sign-on. Give the person access at the identity provider of that organization. | | **No outstanding invite for that email in this organization.** | The product has no open invitation for the email. Send a new invitation with **Invite member**. | | **That person is already a member of this organization.** | The person has access to the workspace. The product does not send an invitation. | | **You can't change your own role.** | A different Admin must change your role. | | **You can't remove yourself from this organization.** | A different Admin must remove you. | | **You don't have permission to manage this organization's members.** | You are not an Admin of the workspace. Ask an Admin to make the change. | | **No members match your search** | No name or email contains the text in the search field. | Two more messages say that a workspace must keep an Admin: one for a change of the role of the last Admin, and one for the removal of the last Admin. Each change is possible after a different person is an Admin. If the list of members does not load, the tab says to refresh the page and, if the problem continues, to contact support. ## Related - [Account and settings](https://docs.prescientai.com/account): the guides and the concepts of the product area. - [Invite and manage members](https://docs.prescientai.com/account/manage-members): the steps to invite a person, change a role, and remove a person. - [Workspaces and organizations](https://docs.prescientai.com/account/workspaces): what belongs to a workspace and what belongs to a person. - [Single sign-on](https://docs.prescientai.com/account/single-sign-on): what changes on the **Members** tab with single sign-on.